Hr & admin assistant manager

about the job

We are seeking a proactive and experienced HR & Admin Assistant Manager to oversee daily administrative operations and support comprehensive HR functions. This role plays a crucial part in ensuring smooth facility management, compliance, and employee engagement while contributing to organizational efficiency.

Key Responsibilities:

• Oversee daily office operations including maintenance, facilities, and service contracts.
• Ensure compliance with regulatory requirements, company licenses, and permits.
• Manage document control systems (e.g., ISO QMS), maintaining accurate and up-to-date records.
• Coordinate procurement of office supplies, services, and equipment.
• Supervise third-party vendors including cleaners, security, and maintenance contractors.
• Administer property management matters including lease agreements and utilities.
• Handle insurance coverage for company assets and vehicles.
• Assist in the development and implementation of administrative policies and procedures.

• Support recruitment, onboarding, and offboarding processes, ensuring proper documentation and compliance.
• Manage payroll, employee benefits, and statutory contributions in line with local labor laws.
• Administer foreign worker recruitment, permits, and compliance tracking.
• Coordinate training and development initiatives, including HRDC claims and program management.
• Handle employee relations issues, performance reviews, and disciplinary matters.
• Ensure full compliance with HR policies, labor laws, and company guidelines.
• Maintain and update accurate employee records, contracts, and personal files.

Requirements:

• Diploma/Degree in Human Resource Management, Business Administration, or a related field.
• 3–5 years of experience in a combined HR and administrative role; experience in the construction, engineering, or property industry is a plus.
• Strong understanding of Malaysian employment laws and HR practices.
• Familiar with ISO standards, document control, and statutory compliance processes.
• Proficient in Microsoft Office applications and HR systems.
• Strong organizational and multitasking skills with the ability to work independently.
• Excellent communication and interpersonal skills to liaise with internal teams and external stakeholders.
• skills

• qualifications

• education

College/Pre-University

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